*Job Description*
The Commercial Property Manager position supports and assists in the management of commercial real estate in accordance with the Management Agreements.
The Commercial Property Manager is involved in all aspects of day-to-day operations of the property, including accounting, tenant relations, maintenance and repair, security, janitorial services, landscaping, etc.
The Commercial Property Manager handles tenant complaints and service requests and must be familiar with the terms of tenant leases.
The Commercial Property Manager assists in the preparation of the annual budget, reporting and financial performance of the property.
*Skills, Knowledge and Personal Characteristics*
The following attributes are desirable for job success: exceptional communication and organizational skills; detail oriented and accurate with numbers; customer service experience; ability to work under pressure; self-motivated and self-directed; ability to assert oneself; exemplary time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team.
*Specific Duties*
· Provide excellent tenant service.
Respond to tenant request/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff.
Follow up with the tenant to ensure satisfactory resolution of the issue.
Ensure that there is 24-hour emergency coverage for the property at all times.
· Ensure that property lease files are properly maintained and kept up to date in accordance with company policy.
Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
· Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
· Assist with establishment of the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Material.
· Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
· Prepare and conduct meetings, including notices and meeting minutes, as necessary
· Become proficient with the accounting/property management software.
Monitor all key dates and reporting within the system.
· Adhere to statutes and specific Docs
*General Duties*
· Prepare memos, faxes, email, maintain files, prepare expense reports and other administrative forms, copying, and arrange for courier service and overnight deliveries.
· Maintain office clerical, filing and record keeping systems.
· Assist in the production of monthly and annual reports.
· Assist in preparation of transaction related documents
· Maintain contact and other databases for properties.
· Aid in the production of departmental report (e.
g.
business plans, financial statements, RFP’s).
· Contractor coordination.
· Coordinate tenant move-ins.
· Obtain estimates/bids for repairs at the Property.
Generate and track Work Orders.
· Sort, code and ensure accuracy and compliance with contracts of all property related invoices.
· Coordinate and schedule appointments, meetings and conference calls.
· Collect and organize all property information in a format for quick reference.
*Financial*
· Investigate cost reduction opportunities.
· Detailed verification of all invoice amounts and information with approved Work Orders or contracts.
· Ensure proper property coding on invoices.
· Read meters and calculate utility bill-backs to tenants.
· Assist client accounting with questions related to the property and resolution of vendor issues.
Job Type: Full-time
Salary: $60,000.
00 - $65,000.
00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Experience level:
* 4 years
Schedule:
* Monday to Friday
Experience:
* Commercial Property Managing: 3 years (Required)
Work Location: In person
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