Administrative Coordinator

*Kelly General Contracting* *About Us:* Custom, Design-Build, General Contractor focusing on higher-end residential renovations and new construction homes.
Family-oriented business with a priority on culture, workplace enviroment and professionalism.
Established in 2020 with the intent to create a enjoyable construction experience for our Clients.
*Overview:* The candidate will be responsible for assisting the Owner, Controller and Project Management team on a plethora of tasks.
The successful candidate will possess the knowledge, experience and confidence to engage professionally with Project Managers, Superintendents, and MOST IMPORTANTLY “CLIENTS”.
Candidate must be a professional and personable committed to excellence, and self-development within the company.
Office based position.
This Job Is Ideal for Someone Who Is: * Dependable -- more reliable than spontaneous * People-oriented -- enjoys interacting with people and working on group projects * Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction * Detail-oriented -- would rather focus on the details of work than the bigger picture * Achievement-oriented -- enjoys taking on challenges, even if they might fail * Will train the right candidate - Construction and bookkeeping experience a plus * Business casual attire required *Job Responsibilities:* Administrative Coordinator *Document Management* ● Collecting New Vendor Package (COI, W-9, W/C cert.
) information from subs and adding to folder, CF and QB.
● Collection and filing of Notice To Owner’s and organizing per job.
● Requesting and confirming Release Of Liens are properly completed.
● Adding new subs to master subcontract list.
● Adding new contacts to QuickBooks & Contractor Foreman.
● Sending and receiving mail.
● Filing old documents into bankers boxes for proper storage.
*Accounting and Bookkeeping* ● Processing receipts from the field team through Quickbooks and Cost Summary reports.
● Maintaining office inventory - ordering office supplies, receiving orders.
● Answering phone calls.
● Greeting people who enter the office.
● Processing Work Order and Change Orders to subcontractors.
● Processing new vendor packages for new subcontractors.
● Create presentations to introduce new processes and procedures to the team.
● Recording Meeting Minutes during meetings with the Team and Clients.
● Data Input.
● Time Tracking and Payroll Reporting.
● Assisting the PM team with permit documents.
*Maintaining databases & Collecting expense data* ● Creation of forms and processes that assist with the growth of KGC.
● Individualized job sheets created per the project contract.
● Creating Cost sheets to track all expenses vs income for profit tracking.
● Utilizing Quickbooks for all accounting.
● Filing hard copies of invoice and receipts and converting them into electronic forms as needed for QB.
● Adding new projects to CF.
*Office management & Stocking* ● Typical office supplies - stamps, paper, ink etc ● Extra - Food, Water, snacks, etc.
● Ensure the office is always in a tidy working order that would be inviting for clients to walk into.
● Keep background music on during work hours.
*Subcontract Maintenance* ● Confirm subcontractors have a fully executed subcontract prior to processing a check.
● Ensure all information on the contract is correct.
● Scan and file fully executed document ● File Hard copy *Creating Procedures/Forms* ● Implementing procedures on base work.
Example docs to put into the subcontract folder.
● Assist with AIA and Accounting documents with the Project management team for accuracy.
receipts from feild team through Quickbooks and Cost Summary reports.
Job Type: Full-time Pay: $23.
00 - $26.
00 per hour Expected hours: 25 – 40 per week Benefits: * 401(k) * 401(k) matching * Paid time off Schedule: * 8 hour shift Application Question(s): * Experience with BuilderTrend? Experience: * Accounts Payable: 2 years (Required) Ability to Relocate: * Fort Myers, FL 33966: Relocate before starting work (Required) Work Location: In person