*Essential Duties & Responsibilities: *
· Drives the execution and distribution of subcontracts, change orders, purchase orders.
· Communicates in a timely and professional manner with Project Managers on discrepancies or when input is needed.
· Responsible for administrative functions such as word processing for Project Managers on correspondence and project paperwork.
Preparation and distribution of printed materials for meetings.
· Coordinates and attends weekly production meetings and project kick off meetings.
Takes minutes and distributes minutes and updates milestone reports.
Reviews project requirements and prepares internal questions / other items for discussion / clarification in client kickoff.
· Assists Project Managers with submittals and ensures secure mailing and distribution through Buildertrend.
· Maintains project files and performs project file archival.
· Maintains detailed paper and electronic filing systems, including subcontracts, PO’s, contact lists, contract logs, drawing lists, etc.
within Procore
· Supports client/project security / background check process.
· Supports project and corporate accounting effort through the processing of subcontractor/supplier invoices.
· Supports data entry and document management in Buildertrend, various project management spreadsheets, etc.
· Coordinates TEAMS and Buildertrend project baseline calendars.
*Knowledge, Skills & Abilities: *
· Knowledge of Construction and Remodeling Industry and terms commonly utilized.
· Proficiency in internet applications and MS Office Software (Outlook, Excel, Power Point, Word).
· Proficiency with English language including effective oral and written communication skills is a must.
· Ability to manage multiple, simultaneous, competing priorities relative to overall corporate, client, and project needs and success with limited direction / oversight.
· Ability to interact effectively with all levels of the organization in a fast paced environment.
· Self-starter with ability to work in both team and individual environments.
· Takes initiative in ensuring activities are complete and scheduled deadlines are met.
· Excellent follow-up and organizational skills.
· Effective analytical and problem-solving skills.
· Effective communication skills and excellent attention to detail.
· Typing/computer keyboard
· Utilize computer software (specified above)
· Retrieve and compile information
· Maintain records/logs in Buildertrend
· Verify data and information
· Organize and prioritize information/tasks
· Operate office equipment
Other duties may be assigned as company needs dictate.
Management reserves the right to modify this job description at any time and at their discretion.
Job Type: Full-time
Pay: $16.
00 - $18.
00 per hour
Expected hours: 40 per week
Benefits:
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Ability to Relocate:
* Port Charlotte, FL: Relocate before starting work (Required)
Work Location: In person
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